According to the U.S. Citizenship and Immigration Services (USCIS), employers will need to be extra vigilant when reviewing Form I-9s, due to a technical glitch, specifically for those downloaded between November 14 – 17, 2016. The error (which has since been repaired), caused numbers entered into the Social Security number field in Section 1 to be transposed when employees completed and printed it using a computer.
Form I-9 is a federal form used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual hired. Both employees and employers (or authorized representatives of the employer) must complete the Form I-9. An employee must attest to his or her employment authorization and present acceptable documents evidencing identity and employment authorization.
The revised Form I-9 was reposted on November 17, 2016, so forms completed after this time are correct.
If you detect a mistake in your employee’s Social Security number, request that the employee draw a strike line through the transposed Social Security number, write in the correct number, then initial and date the change in the margin.
It is good practice to also include a written explanation from the employer about why the change was made with Form I-9, as an additional safeguard in the event of an audit.
The new Form I-9 can be found here.